Prepare pay
Maintain employees, pay rates, rosters, timesheets, leave and reimbursements in one connected record.
MAINTAIN / PAY CODES
Pay codes
Set up this company's bonuses, taxable allowances and non-taxable payments. Add them to an employee's timesheet before confirming the week.
New pay code
Company pay codes
Loading pay codes…
Sign in
Use your email and password. Payroll Island identifies the company account.
Use your BOSS Pay account. This is separate from your BOSS account.
Password
NEW ZEALAND PAYROLL
Create your company
Set up the company, payroll defaults and first administrator. You can change these settings after signing in.
- 1Company
- 2Payroll
- 3Administrator
- 4Review
Company details
Payroll defaults
NZ defaults includedPayday filing, four weeks annual holidays, 10 days sick leave and KiwiSaver settings remain under the existing NZ payroll controls.
First administrator
This person becomes the company owner with access to payroll settings and user approvals.
Protected sign-inThe first sign-in still requires the emailed verification code. Security logs, tenant separation and sensitive-action checks stay enabled.
Review and create
Set or reset your BOSS Pay password
Enter your account email. Your current password stays valid until you complete the emailed link.
Activate BOSS Pay account
Checking your invitation…
PAYROLL CONTROL CENTRE · NEW ZEALAND
Here is the payroll position.
Loading your payroll position…
NZD · Finalised totals by pay-period end date
ACTIVE EMPLOYEES
—in selected payroll groupOPEN PAY RUNS
—need workflow actionFINALISED NET
—locked or exported payrollPAYE
—finalised payroll · includes ACCEMPLOYER KIWISAVER
—before ESCT · finalised payrollFINALISED PAYROLL
Gross and net trend
● Gross● Net
Loading finalised payroll…
CURRENT CYCLE
WORKFORCE
Get payroll ready
Maintain employee tax and pay details, roster work, then approve timesheets.
NEW ZEALAND PAYROLL
Leave and statutory days
Review otherwise-working-day evidence, public holidays and employee leave before calculating pay.
OUTPUTS AND FILING
Complete the payroll cycle
Review payslips, bank exports, wage and time records, and IRD payday filing.
Checking payroll services…
NOTIFICATIONS
Your notifications
Payroll reminders and leave approvals that need your attention.
INBOX
Contacts
Loading contacts…
CONVERSATION
Notifications & messages
Open the notification centre to check for current items.
READING PANE
Selected item
Choose a notification or message to read it.
WORKFORCE / EMPLOYEES
Employees
Employment, tax, KiwiSaver and payment instructions.
Add employee
NZ Payroll record
Enter the employee's first name and email address. NZ Pay will create their record and immediately email a secure onboarding link so they can supply their personal payroll information. Employment and pay details can be added later.
Enter full payroll details now Use this when the information is already available
Create the employee with their employment, pay and payroll settings. Their personal information can still be edited later from the employee file.
The Quarterly Employment Survey uses gender and working-proprietor status from this employee file. Full-time or part-time is calculated from the effective roster.
Employee directory
Total: 0| Employee | Employment | Pay setup | Tax | Bank | Actions |
|---|
Page 0 of 0
Edit employee
Employee summary
ATS connected
YTD totals (tax year)
Leave balances (money)
| Category | Balance | Hours | Accrued | Paid | Adjusted |
|---|
Last run
Payee settings
ATS connected: edits sync to ATS
Click an employee row (Payroll DB) to edit.
The Quarterly Employment Survey uses gender and working-proprietor status from this employee file. Full-time or part-time is calculated from the effective roster.
EMPLOYEE RECORD
Notes
Internal payroll notes are retained in this employee file and are not printed on payslips.
EMPLOYEE FILE / PAY
Adjustments
Add allowances, reimbursements and authorised deductions without leaving the employee file. NZ tax, KiwiSaver, effective-date and balance rules continue to apply.
Additions per matching pay+$0.00
Deductions per matching pay−$0.00
Active instructions0
Add adjustment
Choose the NZ payroll treatment and when it applies. Locked payroll history is never rewritten.
Balance, payee and bank details
Adjustment history
Active records are applied to the next matching NZ pay period.No adjustments recorded.
Effective-dated pay change
The previous pay terms end the day before this date. Locked payroll is never recalculated.
Worker-pay rules Calculated from start/finish times when payroll is previewed
Termination
Not set
Enter the last working day. Saving prepares final pay automatically for that week's payroll using the employee's pay, leave and work history.
Optional adjustments
Public holidays inside the final annual-holiday extension
If the employee has passed an annual-holiday anniversary, enter the reviewed remaining entitlement below. NZ Pay values it at the higher of ordinary weekly pay and average weekly earnings, adds the part-year accrual, and will not guess a missing balance. A public holiday on an otherwise working day in the notional extension is paid separately.
Otherwise working weekdays
Recovery summary
No recovery items.
Money owed to employer
Loading employee file…
NZ
PAYROLL READINESS
Checking employee file
EMPLOYEE ONBOARDING
Personal payroll details
Checking onboarding status…
EMPLOYEE CALENDAR
Roster, attendance & approved leave
WorkedPlannedApproved leavePending leavePublic holidayOff
LAST 365 DAYS
Attendance summary
CURRENT TAX YEAR
Payroll summary
LAST PAYMENT
Latest locked pay
Employment
Pay setup
Tax & bank
Contact & emergency
TEMP / CASUAL JOBSWork assignments 0 records
The client job, dates and pay rules used by rosters, timesheets and payroll. Employment blocks remain separate and are produced from confirmed payroll history.
EMPLOYMENT HISTORY
Employment blocks
Continuous temp/casual employment periods built automatically from confirmed work, leave and final-pay history. Blocks preserve holiday-pay and final-pay continuity and are never entered manually.
Pending cash-up payments
LEAVE
Current balances
EMPLOYEE RECORD
Leave and sickness record
Requests and recorded leave remain visible here regardless of the calendar month.
All requests
| Dates | Type | Units | Status | Submitted / decision | Actions |
|---|
Recorded leave history
| Date | Type | Hours | Timesheet | Payroll |
|---|
Payroll leave ledger
| Date | Type | Event | Hours / days | Amount | Payroll / source |
|---|
LEAVE PAYMENT
Pay entitled leave
Pay annual holidays or long service leave without creating a leave day. The payment is added to the selected pay week and the leave balance reduces only when that payroll run is locked.
Cash-up history
| Agreement / pay week | Leave type | Hours | Gross | Request | Status | Action |
|---|---|---|---|---|---|---|
| No leave payments recorded. | ||||||
Approved advances are interest-free. The authorised repayment is deducted from net pay in each matching NZ payroll run and posted only when that run is locked. If the employee changes or withdraws written consent, vary or cancel the recovery under Adjustments.
No wage advances for this employee.
EMPLOYEE RECORDDocuments & profile photo 0 files
EMPLOYEE FILE / NOTES
Notes
Private internal notes for authorised payroll users. These notes are not printed on payslips.
EMPLOYEE FILE / PAY
Payslips
Completed payslips are shown newest first. Draft and voided payroll is excluded.
| Pay run | Pay period | Pay date | Gross | PAYE / tax | KiwiSaver | Adjustments | Net pay | Payslip |
|---|
EMPLOYEE FILE
Employee action
WORKFORCE / ROSTER
Weekly roster
Planned shifts generated from each employee's saved roster pattern.
Manage reusable roster templates
No roster rows
WORKFORCE / TIMESHEETS
Weekly timesheets
Enter actual start, finish and breaks, then confirm the timesheet. Confirmed hours feed the pay run.
APPROVAL QUEUE
Pending leave and sick leave
No timesheets
Timesheet audit list
List (Payroll DB)
| Week | External Ref | Employee | Hours | Lines | Paid |
|---|
WORKFORCE / PAYROLL MIGRATION
Migrate or import payroll data
Bring records across from another payroll system, review how its columns match NZ Pay, then validate everything before accepting it.
1. Choose old system2. Upload an export3. Review column matches4. Validate the whole file5. Accept into NZ Pay
Use an NZ Pay template when the file already has NZ Pay column headings.
COLUMN MATCHING
Check how this export will be read
Every source column that will enter NZ Pay is listed below. Correct any match or choose “Do not import”. Unmapped information stays in the source file and is not added to payroll.
| Column in uploaded file | NZ Pay field | Example value |
|---|
Import from another system
Recommended migration order: employees first, then assignments, deductions and verified leave balances, followed by dated work activity. Repeat the process for each export. Historical pay results belong in Historical payroll so the original gross, PAYE, KiwiSaver, deductions and net figures remain source evidence rather than being recalculated.
The employee template covers salaried and hourly staff, temp/casual workers, and contractors. Set type to salaried, hourly or contractor, and employment_type to permanent, fixed_term, temp, casual or contractor. Contractors use contractor in both fields. Existing workers do not need to be re-imported when you import a later timesheet file.
Choose the old payroll system and upload its CSV or comma-delimited text export. NZ Pay suggests column matches, but you must review them before validation. NZ Pay stores accepted rows as its own records; the source name and column mapping are retained in the audit trail. This screen never signs in to or changes the previous payroll system.
Use this order: employee records, temp/casual work assignments and rates, verified leave opening balances and deduction plans where applicable, then dated timesheets. Give every source record a stable external_ref. Opening balances are accepted only before NZ Pay-owned payroll history for that leave type and cannot later be rewritten. When two jobs overlap, put the assignment external_ref in the timesheet’s assignment_ref and use the same source name for both imports; or use the NZ Pay assignment_id shown in preview. A changed assignment rate must go through the effective-dated rate workflow. Legal employment blocks are derived from locked pay, not imported or manually created.
Supply date, hours or start/finish/break, and an approval status. For leave, set shift_type to annual_leave, sick_leave, bereavement_leave, family_violence_leave or alternative_holiday. Use public_holiday for a paid unworked public holiday and public_holiday_worked only when work was performed. Ambiguous leave or stat rows are rejected rather than guessed. Hours without approval status stay drafts; an authorised approver may explicitly attest that the source file was approved. The JSON API accepts the same fields for integrations. Do not import another payroll system’s calculated pay outcomes as raw timesheets.
PAYROLL / STATUTORY DAYS
Public holiday workbench
Review otherwise-working-day evidence, choose the employee's actual or observed date, and approve the payroll outcome.
STANDALONE CALCULATION
NZ Pay calculates statutory-day eligibility and pay from its own records.Employee settings, work assignments, effective rosters, approved timesheets, rate cards and locked payroll history are used here. No BOSS connection is required.
Default region Load a holiday
Worked-day multiplier 1.5×
How this controls payroll
OWD + worked = time-and-a-half plus an alternative holiday.
OWD + not worked = paid public holiday using RDP where determinable, otherwise ADP.
Not OWD + worked = time-and-a-half only. Not OWD + not worked = no statutory payment.
Pay Run
Missing approved hours? Import a timesheet CSV, or complete and approve the week in Timesheets before creating this run.
Preview
After confirming the bank or manual payments have completed, select Mark paid. Downloading a bank file does not mark the run paid.
PRE-PAYROLL CONTROL
Payroll readiness and variance
Check employee details, approved time and material differences before creating or approving the run.
Not checked
Run the check before creating or approving this payroll.
Ready0
Needs attention0
Blocked0
| Name | Employee code | Hours | OT Hours | Gross | Extra | PAYE | ACC | SL | SL Extra | CS | WHT | GST | Net | Payslip |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Totals | ||||||||||||||
Payday filing
Generates the IRD HEI2 employment-information file from the immutable locked pay-run snapshot. Upload it in myIR and retain the acceptance receipt.
Send payslips
Sends each employee a secure payslip link through this application's configured SMTP service. Requires the run to be locked.
Reports
Leave Calendar
Import Employee Leave History PDF
Import dated staff leave. Cash-ups and balance adjustments are excluded. Leave balances stay unchanged.
Import Employee Pay Rate Analysis PDF
Record the printed effective dates, pay rates and branches as employee history. Current employee details stay unchanged.
Payslip summary
Period range
or
to
Download the certificate, then attach it to your email.
Open email draftto
Download the report, then attach it to your email.
Open email draftto
Download the report, then attach it to your email.
Open email draftto
Download the report, then attach it to your email.
Open email draftMore options
Draft email
Download the report, then attach it to your email.
Report preview
IRD Filing
Payday filing dashboard
| Period | Payday | Status | Filed | Revoked | Employees | Actions |
|---|
Filing evidence
Every generated IRD file is recorded with its fingerprint. After uploading it to myIR, record the IRD status and attach the receipt so the filing history remains auditable.
| Generated | Type | File | Fingerprint | Status | IRD reference | Receipt |
|---|
Employer Deduction Analysis
Employer Monthly Schedule (IR 348)
Employer Deduction (IR345)
Employment Detail Returns
Download the pending employee details, upload the HED2 file in myIR, then mark each accepted record as submitted here.
EMPLOYER TAX
Fringe Benefit Tax register
Record benefits outside normal pay runs, match vehicles to the accounting fixed-asset register, and prepare an accounting journal.
Add or edit a benefit
| Date | Employee / pool | Benefit | Taxable | Accounting asset | Status | Actions |
|---|
Calculate the FBT return
Uses confirmed benefits and locked payroll income. Review employee and pooled-benefit classifications before using the figures in myIR.
Major shareholder-employees
Select only employees who meet the major shareholder-employee definition.
Pooled benefits for major shareholder-employees
If a major shareholder is one recipient of an inseparable pool, classify the whole benefit type here.
Cash remuneration overrides
Leave blank to use locked payroll and accepted history. Enter the complete tax-year amount only when payroll history is incomplete or income came from a related employer.
Saved workpapers
Accounting journal
Exports confirmed FBT records using the FBT expense and payable accounts saved in Connected apps.
Approve the return workpaper and compare its totals with myIR before filing. Direct IRD submission is not enabled.
Users
Manage access to this company's BOSS Pay account. BOSS Pay logins are separate from BOSS.
Invite user
Enter their email and choose their access. The invitation link lets them set their own password.
Edit access
Changing the role here does not reset permissions. Review the selected permissions before saving.
Existing users
Use Resend invitation for someone awaiting activation. For an active account that needs a new password, use Send reset link. Neither action changes their permissions.
| Role | Payroll access | Permissions | Status | Last login | Actions |
|---|
Settings
Company payroll settings
Per tenantEmployer
Payroll groups
Choose the payroll groups this organisation uses. A group can only be deleted after its employees have been moved and it has no payroll history.
Organisation structure
Companies, branches, departments and shifts
Each level belongs to this Payroll Island organisation. NZ employer identity, IRD and PAYE details remain on the root company record.
Pay frequency
Standalone payroll calculations
Employee-specific employment, leave, tax and pay facts are maintained on each employee file. Company leave minimums are under Leave rules.
Payslip options
Payday filing
Produces manual IRD payday-filing exports from locked payroll results.
Annual holidays
NZ Pay grants at least four weeks after each 12 months of verified continuous employment. A higher contractual entitlement can be configured here; pay-as-you-go remains an employee-level setting and is never inferred.
Public holidays
Sick leave
NZ Pay grants at least 10 days after six months and on each qualifying 12-month renewal, carrying unused days to at least the statutory 20-day cap. Enter only more generous employment terms, or an earlier qualifying period.
Bereavement leave
myIR credentials
General ledger export
Bank payment schedule
Import and HR
Cost centres
Company contact record
Administrative recordkeeping only; these contact fields do not change payroll calculations.